2019 Entry Process Details

Introduction

The Six Foot Track Marathon has a unique history and is a unique partnership.

A race run by runners for runners, Supported by and used as a fundraiser in support of Blue Mountains Rural Fire Service. This race relies on their active support on the course, and also provides a critical training opportunity bringing all 27 local brigades working together on one day each year.

Our Aim is to continually look to improve the event for everyone and continue to deliver value for money.

A reminder that all potential entrants must have a valid qualifier in place as per the published list

Further details on the criteria for Preferred vs General Entry eligibility are available here

Summary

  • Dates and times for entries to open are below
    • 9am (Sydney Daylight Saving Time) Monday November 26th and will remain open for 36 hours
    • There are 2 separate entry forms/links below
      • Preferred Entry - This is for confirmed entry for eligible Preferred Entrants, there is no limit on number of Preferred Entrants but the total number is expected to be less than a third of total entry spots available
      • General Entry Lottery registration - This is for all other entrants to register for the General Entry Lottery (there is no cost to register for the lottery)
  • The entry fee for the 2019 race is remains unchanged at $195 per runner
  • The entry fee includes
    • Complimentary buses for all entrants and associated spectators for race, no tickets or booking needed
    • An official Six Foot Track finishers bag which will contain a number of items of running related merchandise for future use in training and other races. This will not include a top or cap however these items will still be available for purchase separately as part of the entry process.
    • Free post race catering for all finishers of a drink and food package
  • Wave allocations will be based upon your qualifying event and time used during your entry. 
  • The key form of communication to potential entrants through the entry process will be via email, it is essential that you use an email address that you regularly access over this period. In particular some email forms, for example Hotmail, sometimes are quite efficient at classifying important emails as junk/spam. We highly advise all potential entrants to regularly check your email and spam/junk folders in case our emails are moved there by your email application. The race committee will not take responsibility for missed opportuntities to enter based upon potential entrants not accessing or reading important emails. In parallel to key emails being sent to potential entrants the race committee will also update the official facebook page with notifications of important steps in the entry process with appropriate calls to action.

Preferred Entry

Preferred Entry Registration Link

Only entrants who satisfy one of the Preferred Entry eligibility criteria should use this process. If you enter through this process and are not eligible your entry will be cancelled and you will also miss out on being able to participate in the General Entry Lottery Process.

The Preferred Entry Process will be as follows :

  • Preferred registrations will open at 9am on Monday November the 26th and will remain open for 36 hours (ie will close at 9pm Tuesday November 27th)
  • There is no limit on the number of Preferred Entrants as long as they satisfy the published Preferred Entry Criteria
  • Once the Preferred registrations are closed there is no further opportunity for preferred entries to be accepted as all remaining available entry spots will be full through the General Entry Lottery.

General Entry

General Entry Lottery Registration Link

After the Preferred Entries are closed all available remaining entry places will be allocated through the General Entry Lottery process to ensure a fair and even process for all potential entrants. 

The General Entry process will be as follows :

  • Registrations for the lottery will open at 9am on Monday November the 26th and will remain open for 36 hours (ie will close at 9pm Tuesday November 27th)
  • There is no cost or fee to register for the lottery
  • All lottery registrants must have a valid qualifying event at the time of entry
  • We will not collect your qualifying event detail for the lottery registration, this will be done if you are successful in the lottery as you complete a formal race registration.
  • Only one lottery registration per person is allowed. Any person submitting multiple registrations will have all lottery entries (or actual successful general entry spots) cancelled. (You will receive a confirmation email for your lottery entry)
  • After the lottery is closed a random draw for the number of available General Entry spots will be conducted
  • The lottery will be conducted on the morning of Wednesday November 28th and the results will be publicised through the Six Foot Track Marathon Website, Facebook page and via email to the successful registrants.
  • All lottery entrants will be sent an email advising as to if they were successfully drawn in the lottery from This email address is being protected from spambots. You need JavaScript enabled to view it.
  • All successful lottery winners will also be sent a link via a separate email to be able to formally confirm and pay for their official entry. They will have until 9pm Thursday November 29th to confirm and pay for their entry.
  • It is the successful lottery winners responsibility to check their emails and enter and pay within the subsequent 36 hours and/or notify the race organisers immediately if they were advised of their successful lottery draw but have not received the invitation email.
  • Successful Lottery entries are not transferable
  • Any offered lottery spots that have not been confirmed by 9pm Thursday November 29th will expire. A supplementary lottery draw will then be conducted from the remaining lottery registrants to fill any remaining spots.
  • There will not be a third lottery
  • All unsuccessful lottery registrants will then be offered the option to register for the Unsuccessful Lottery Offer process.
  • There is no waitlist. As per the last number of years we oversubscribe the number of accepted entries knowing the withdrawal rate between now and race day. This is done to give as many people as possible the ability to train and prepare for the race with a confirmed entry.

Official Entry Process  

  • URL links will be posted ahead of time on the official website and facebook page. 
  • We are using the Activeworks platform for registrations, you can check/create your profile ahead of time by going to www.active.com In the top right hand corner there are options to either sign in using an existing profile/email address or to sign up with a new one. It is very important that you use an email address for this profile that you will be regularly monitoring through the entry week.
  • If your computer/device has not already been logged in to Activeworks, you will be prompted to enter your email address and password and once this is confirmed you will be then prompted to confirm your name
  • If your computer/device has already been logged in to Activeworks it will simply prompt you to confirm your name

Once you have successfully logged in you will see the message "Your spot will be held for 15 minutes while you complete checkout". You will then see the remainder of the registration form. Please now do take the time to enter all the details carefully as follows :

  • Personal details
    • Name
    • Gender
    • Date of Birth
    • Contact Phone Number
    • Address
    • Emergency contact name and contact number : Please note for Emergency contact details, due to the challenges with Mobile Phone reception both on course and at the finish we ask that you do not nominate either someone who will be spectating on course or another runner as it is likely that if we need to use the emergency contact details neither of these will be able to be contacted.
  • For Preferred Entrants only, a dropdown list of the various Preferred Entry categories will be then provided, you need to select the applicable option. If you do not satisfy one of these options then you are not eligible for a Preferred Entry and need to register for the General Entry Lottery Process. As a reminder, anyone who enters in the Preferred process that is not eligible will have this entry cancelled and will most likely also miss out on the General Entry Lottery.
  • Entry Details : All entrants for 2019 need to enter the following details
    • The qualifying race, from a drop down list (a year if applicable) and then the run time in hours and minutes.
    • We then require a "cut and paste" link to the website where this performance is published as we do check all qualifying details for validity
    • How many Six Foot Track races you have previously completed
    • Your preference for the catered food at the finish which is included as part of your entry (meat vs vegan)
    • Optional information
      • A running club or team, from a drop down list of teams & clubs from last year, there is also the option of creating a new club/team if required
      • Name of unit if you are eligible for the fire fighter award
      • Name of partner if you are running with a partner for the partner award
      • Name or nickname to print on your bib
      • An interesting fact for the announcer to potentially use as you finish
  • General Medical questions : To assist in our race day medical planning and also for reference in case of an injury or medical emergency on race day we require all entrants to provide the following details, these will only be used in the case of a medical emergency on race day.
    • General state of health, existing conditions
    • Any allergies
    • Details of any hospitalisation in last 5 years
    • Name and contact of your GP
  • All entrants will then have the option of an additional voluntary donation to the Blue Mountains RFS which will have a receipt issued for tax purposes.
    • For those entrants who may wish to donate $1000 to the RFS and secure a preferred entry spot on Monday the 27th we offer the option of paying this via direct deposit into our account 
    • If you wish to do a direct deposit please contact us ahead of entries opening via email at This email address is being protected from spambots. You need JavaScript enabled to view it.
    • This needs to be done before or at the time of Preferred Entry, once the Preferred Entry process is complete the remainder of the available entry spots are set aside for General Entries. We will not be able to accept any additional preferred entries using the $1000 donation option after the Preferred Entry process is complete
  • You can then order official 2019 merchandise which will be available for collection at registration and the finish. 
  • You will also be prompted to confirm that you agree to the race terms and conditions
  • Then you will be asked for payment via credit card. Please note that we do not accept American Express.
  • All entries are subject to the Race Rules including cancellation and refund policies.

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